The Best Org Chart Software for Companies That Have Outgrown Spreadsheets & PPTs

For companies with 100+ employees, the best org chart software is one that updates itself — not one you redraw every time someone joins, leaves, or changes roles. Sift auto-syncs directly from your HR and data systems (Workday, UKG, or Microsoft Entra ID), so your org chart, employee directory, and profiles stay accurate without anyone manually maintaining them. That matters more as headcount grows, since manual tools become unmanageable past a few dozen people.

Diagramming tools like Lucidchart and Visio are built for drawing: you manually place boxes and connect lines, leaving you with a static snapshot that goes stale the moment your team changes. Dedicated org chart software like Sift connects directly to your live HR data so the chart updates automatically. It also includes org planning tools, letting you model reorgs by dragging and dropping people into new teams and roles.

Sift is built for companies that have outgrown manual tools — typically organizations over 100 employees, where keeping a chart updated by hand becomes impractical. Smaller teams may be fine with a lighter tool, but companies dealing with regular org changes, multiple departments, or distributed teams tend to see the most value.

Sift supports importing employee data from multiple internal data sources. This could be an HR system, like Workday, UKG, or ADP, Microsoft Entra ID (formerly Microsoft Azure Active Directory), Google Workspace (formerly G Suite), Okta, Ping Identity, or a CSV (spreadsheet) file.

For example, you could import some of your employees from an HR system, sync employees' names and email addresses from Microsoft Entra ID, and industry certifications from a CSV file via another internal system.

We take data security seriously. Our SOC 2 audit, regular security tests, and GDPR compliance mean your information stays protected at all times. You can learn more about our security and privacy posture here.

Most customers have Sift deployed in 30 days or less. We also provide you with documentation and a dedicated Client Success Manager to support you every step of the way.

We integrate into Microsoft Teams and have mobile apps (iOS & Android), making it easy to integrate Sift into your collaboration and communication tooling.

Yes! Sift is built for modern, matrixed organizations. You can easily visualize indirect reporting lines, dotted-line relationships, and even vacant/open roles right alongside your traditional top-down hierarchy.

Absolutely. Sift gives admins granular control over data visibility. You can customize exactly which fields (like department, job title, or location) appear on employee cards and set permissions for what different teams or tiers can access.

Yes. With Org Planning, you build private scenarios on top of your live org chart: move people to new managers, split or merge teams, and add open roles, then share the plan only when you're ready. Every scenario starts from the same HR-synced data as your live chart, so you're planning on today's org, not last quarter's export.

Yes. In an org planning scenario, you can add net-new positions and place people into them, so you can map out a new team's structure before the roles are approved.

No. Planning scenarios are private until you explicitly share them, and you control exactly who gets access. A reorg in progress stays confidential until you decide otherwise.

No. Your live org chart keeps syncing from your HR system as usual. Each scenario is a separate layer on top of it, so day-to-day changes don't disrupt the plan you're building, and nothing in your plan touches the live chart.

The Sift for Teams app embeds your interactive org chart and rich profiles directly into your Teams client. Employees can search for colleagues, view reporting structures, and check profiles without having to switch to another app.